Most modern businesses generate huge volumes of content, documents and other kinds of paper-based data that needs to be synthesized, classified, and managed in an efficient manner. Document management software comprises of technologies, tools, and applications that are used for capturing, storing, managing, preserving and delivering content to the extended workforce and user segments within a firm. The electronic pieces of information or documents that get generated or created could be used for a variety of purposes. Document management system has several benefits going for it, and which is precisely the reason why the software system is grabbing the attention of many companies and businesses.

Retrieving and accessing customer records, key business data, accounting and financial information is vital in order to run the daily business operations of an organization. Such files, information and content stored in document format must be readily accessible whenever needed. A document system that is well-managed gets rid of space-consumption filing issues, and the fairly cumbersome processes that are related to manual ways of filing or non-digital ways of storing documents and paper. An efficient system for document management would ensure electronic files and documents are placed in folders that is easily retrievable and accessible whenever needed.